Bardwell Village, Suffolk (Official Web Site) - Parish Council Minutes

4. Declarations of Interest.
Cllr Ray declared an interest in planning application:
TCA09/1761: Councillor David Ray: Chapel Cottage, Ixworth Road, Bardwell – Reduce crown by one third to one Beech tree. Trees in Conservation Area Notification

Cllr Smith declared an interest in planning application:
SE/09/0413: Andrew Smith: Lavender Barn, Bowbeck, Bardwell – Internal alterations and remedial works as detailed in the Design and Access Statement. Listed Building Application
.
5. Minutes - Minutes of the meeting of 7th April 2009 agreed and signed as a correct record.

6. Matters arising from the minutes
C Cllr Spicer entered meeting at 7:50pm
Bowbeck Crossroads
Road repairs have been carried out at the crossroads but the cow parsley has grown and is already impairing drivers’ views. It was reported by C Cllr Spicer that SCC would be doing more cuts at junctions though this has not yet commenced. An email is to be sent to Highways. Action: Clerk

Highways issues.
C Cllr Spicer is re-scheduling a tour of the ward with Highways, John Boutcher, and highways issues at this time.
BPFA Fencing Project.
SEBC have approved Rural Areas Community Initiatives Grant for the project.
Road Safety on the A143.
C Cllr Spicer has spoken to Stanton PC and she has now written to the Police requesting that they liaise with Highways.
Skinners Lane.
C Cllr Spicer confirmed that Skinners Lane belongs to County Farms and that if residents had an issues with the quality of the lane then they would need to contact County Farms directly. Letter is to be sent to residents to inform. Action: Clerk
SID data.
Clerk has not received the data from SCC. This is to be chased. Action: Clerk
Councillor Training.
Cllr Ray attended a SALC Councillor Training Course at Barningham on 18th April 2009. The course instructor was Gordon Mussett, Clerk for Haverhill Town Council. Cllr Ray delivered a report evaluating the training and recommending others Cllrs attend. Cllr Ray will be putting handouts into circulation.

Cllr Ray highlighted some areas, discussed in the training, that she thought may be worth the PC reviewing:
• Independent Auditor - annual report to the Parish Council and should know what powers and Gov Acts are being used to allocate money.
• Budget – considering future expenses repair. Should have amenity reserve and earmarked funds.
• Insurance – review clerks fidelity, insure against the most available money.
• Risk management - consider training requirements.
• Standing Orders - clerk, chairman and councillors must know standing orders. It was agreed that the clerk would email copy to all Cllrs.
• Society of Local Council Clerks – become member and purchase Clerks Guide from them.
• Quality Status - May need to pay Clerk for missing a day’s work when attending courses.
• Power of Wellbeing - should think seriously about taking on this legislation.

Parish Conference
The next Parish Conference will be held in the new Borough Offices. John Griffiths had reported that the Arc was successful and that it is doing well financially. The outcome of the Local Development Framework review including the status of Councils would not be notified until August 2009

Meeting Adjourned

7. Meeting Open to the Public.
Nothing to discuss.

8. Report by County Councillor Joanna Spicer
C Cllr Spicer reported that she had been on a walk of Bardwell with the Director of Resources. Viewed the proposed land for Affordable Housing development and discussed any concerns.
Allan Nurse had agreed to be School Governor.
Mr Fenton is currently investigating the land off Glassfield Road.
There will be one-way traffic only at the Bridge on the A143 at Ixworth. This is scheduled for 11th-23rd May.
There are still five sites being considered for the Waste Treatment sites. Stanton, Claydon, Eye, Great Blakenham and Sproughton. There are traffic concerns with regards to the Stanton site and for this reason C Cllr Spicer is not in favour of this being one of the sites chosen when the County Council decides later in the year.

Report by Borough Councillor John Hale
No Report.

Report from Police.
No Report.

Meeting Reconvened.

9. Report by Chairman
Boundary Committee.
Response sent off with a few additions. Response circulated to Cllrs.
Annual Parish Meeting arrangements.
The APM is to commence at 8pm, on Tuesday 12th May, following the BPFA meeting at 7:30pm. It was felt that all Cllrs should attend from 7:30pm. The Clerk will purchase the agreed drinks and snacks for the meeting, the cost of which will be claimed as a Parish Council expense.

10. Report by the Clerk
Email received via the web-site. Resident had asked when the hedgerow along the road at Bardwell Stud would be cut. This is owned by Bardwell Stud and therefore a letter will be sent to them copying in the land owner. A response is to be sent to the resident who enquired confirming action taken.

11. Report by BPFA
No Report.

C Cllr J Spicer left the meeting at 8:45pm

12. Report by Village Plan Group
Email received from Hastoe Housing confirming that there would be a meeting at the end of April but The Village Plan Group have not yet received an update.

Cllr D Ray and A Smith left meeting.

13. Planning Matters
TCA09/1761: Councillor David Ray: Chapel Cottage, Ixworth Road, Bardwell – Reduce crown by one third to one Beech tree. Trees in Conservation Area Notification
No Objections

SE/09/0413: Andrew Smith: Lavender Barn, Bowbeck, Bardwell – Internal alterations and remedial works as detailed in the Design and Access Statement. Listed Building Application
No Objections

Cllr D Ray and A Smith re-entered meeting.

TCA09/1759: Rev Phillip Garbett: Bardwell Church, Church Road, Bardwell – (i) Yew (tree A) – Remove low branches overhanging the footpath and dead wood; (ii) Yew (tree C) – remove low branches overhanging the footpath and dead wood. Modest pruning; (iii) Thuja (tree D) remove branches which are brushing against the chancel wall and gutter; (iv) Lime (tree E) remove basal growth; (v) Yew (tree F) remove the branches overhanging the footpath and dead wood. Reduce the circumference of the tree. Trees in Conservation Area Notification
No Objections

SE/09/0433: Mr John Ruffles: Laurel House, The Green, Bardwell – Erection of a two storey front extension. Planning Application
No Objections

SE/09/0258: Mr Bewley: 3 New Chalets, Church Road, Bardwell – Erection of front porch elevation (revised scheme to SE/08/1294) Planning Permission Granted

TCA09/1744: Jane Dow: Bell Cottage, Church Road, Bardwell – Trees in Conservation Area Notification – Fell three Sycamore trees.
The matter has nor been considered by SEBC as Local Planning Authority and there has been no objection to the planned work.

14. Accounts
Clerk's Salary for April
Litter Picking for April
Hire of Tithe Barn
Suffolk County Council – Bardwell Village News
Audit – Cheque for higher charge from Lubbock Fine confirmed as due to increased expenditure.
Allianz – Liability Insurance
Review of bank statements.
Accounts for 2008/9 – Awaiting final bank statements to complete.

15. Correspondence.

16. Questions to the Chair.
Cllr Bull has almost completed her survey of the status of the roads within the parish.

It was reported that it was becoming increasingly difficult to attach agendas to the notice board due to the amount of other items attached. It was agreed that the PC would contact the Tithe Barn to discuss the possibility of putting up an additional notice board locked for PC use only.

17. Date of next meeting: Annual Parish Meeting: Tuesday 12th May 2009
Next Parish Meeting: Tuesday 2nd June 2009

Meeting Closed at 9:35pm

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